Call for expression of interest CIMA (EDM)

GABON
SUPPORT PROJECT FOR CIMA (CONVENTION CZZ 2198 01H)

COMPUTER COMPANY SERVICES

Expressions of Interest

The General Secretariat of CIMA (Interafrican Conference of Insurance Markets) – hereinafter the “client” – has received funding from the French Development Agency (AFD), and intends to use part of the amount thereof to make payments under the CIMA Support Project (CZZ 2198 01H).

The purpose of the Service of the Successful Candidate will be:

• The establishment of an electronic document management system (EDM).

The CIMA General Secretariat invites Candidates to express their interest in providing the Services described above.

This Call for Expressions of Interest (AMI) is aimed at IT companies that provide software.
The eligibility criteria for AFD financing are specified in Article 1.3 of the “Guidelines for the Award of Contracts Financed by AFD in Foreign States”, available online on the AFD website. : https://www.afd.fr.

This notice of expression of interest is available online on the websites https://www.cima-afrique.org and https://www.afd.dgmarket.com.

Applicants may only submit one application in their own name or as part of a Consortium. If a Candidate (including a member of a Consortium) submits or participates in several applications, these will be eliminated. On the other hand, the same Subcontractor can participate in several applications.

If the Candidate is formed as a Consortium, the Expression of Interest must include:

  • a copy of the Grouping agreement entered into by all of its members,

    • Or

  • a letter of intent to form a Consortium, signed by all its members and accompanied by a copy of the proposed Consortium agreement.

In the absence of this document, the other members will be considered as Subcontractors.

References and qualifications of Subcontractors are not taken into account in the evaluation of applications.

Interested Candidates must provide information demonstrating that they are qualified and experienced to perform these Services. As such, they will justify that they have references of recent services for the supply and implementation of the solution described above, in particular over the last five years.

The similar nature of these services provided will be analyzed according to:

  • Functional experience and market size: having already performed a similar service for an amount of at least €100,000, having deployed the solution on different scales (number of users, volume of data, functional experience);
  • The nature of the Services: installation and deployment of EDM, support and maintenance of EDM, updating and scalability, training and transfer of skills, recovery of history, EDM project management, Deployment of EDM solutions on site;
  • Domain and technical expertise: In-depth knowledge of EDM systems, Systems integration, User interface (UI) and user experience (UX) design, Customization of EDM according to specific needs, Workflows ;
  • Geographical context: in the Africa zone in general and in the CIMA zone in particular (Benin, Burkina, Cameroon, Central African Republic, Congo, Côte d’Ivoire, Gabon, Equatorial Guinea, Guinea Bissau, Mali, Niger, Senegal, Chad and Togo). The current language is French.

The Client will also examine the relevance of the Expressions of Interest with regard to the following criteria:

  • Qualifications, certifications and professional experience of the members of the candidate’s technical team with regard to the areas of expertise to be implemented;
  • Quality assurance procedures and candidate certifications: for example ISO 9001 (standard for quality systems), ISO 27001 (Information security management), ISO 9126 (Software-Engineering – product quality, or other certificates).

Interested candidates must provide proof of awards and/or recognition (award, rating, ranking) received from the industry. They must also provide testimonials or opinions from users of the proposed EDM, from similar projects carried out in the last five years. These testimonials or reviews should include information about customer satisfaction, the quality and performance of the solution, and the effectiveness of the support and maintenance provided. Applicants are encouraged to include references to such testimonials or reviews, as well as relevant excerpts or links to articles or publications, as appropriate.

The General Secretariat of CIMA will draw up a shortlist of a maximum of six (6) Candidates, pre-selected on the basis of the applications received, to whom it will send the Request for Proposals for the performance of the required Services.

Expressions of Interest should only be sent by email to the address AMIGEDprojetcima-afd@cima-afrique.org with the object « Projet CIMA-AFD (GED) : Appel à manifestation d’intérêt » no later than July 24, 2023 at 5:00 p.m. (local time) :

A l’attention de Monsieur Blaise Abel EZO’O ENGOLO,

Secrétaire Général de la CIMA

Interested Candidates may obtain additional information only at the addresses mentioned below, during the following hours 9:00 a.m. to 5:00 p.m.

1. Sir Adolohe OUEDRAOGO

adolphe.ouedraogo@cima-afrique.org

+241 (0) 77 73 07 03

2. Sir Max NINGARO GORNAYEL

max.ningaro@cima-afrique.org

+241 (0) 74 30 18 84

Please download the AMI and its annex here